Retention Guide for Aerospace

This list is not exhaustive and is intended as a guide only. Please feel free to contact us for further assistance regarding your retention obligations.

  • Agents written declaration – Life of the organisation.
  • Agreements with architects – 6 years.
  • Agreements with builders – 6 years.
  • Cheques – 6 years.
  • Contracts with customers – 12 years.
  • Contracts with suppliers – 6 years.
  • Industrial training – 12 years.
  • Intellectual property agreements & licenses – 12 years.
  • Invoices – 6 years.
  • Product specifications – 6 years.
  • Purchase orders – 9 years.
  • Quotations (Successful) – Until invoice settled & audited.
  • Quotations (Unsuccessful) – 1 year.
  • Timecards – 2 years.

Aerospace Document Management

The aerospace and construction industries are entrenched with stringent quality regulations and safety, reliability, and performance are assessed at every stage of production or build. It is essential that highly critical and controlled documents such as design, specification and maintenance records, as well as construction plans and drawing tubes are fully protected and managed with rapid physical and electronic retrieval for the prompt return of requested items.

EvaStore’s document storage facilities are highly secure with comprehensive access control systems, complete CCTV coverage and intruder and fire detection which is linked via CSL DualCom to the emergency services which means that sensitive and confidential documentation is safe and secure with EvaStore document storage.

Aerospace fabrication documents are required to be legally retained for an extended period of time, which is why we continually invest in technology and our facilities to ensure the continuous improvement in the standard and efficiency of our services.

  • All staff are CRB checked and bound by confidentiality agreements to protect your information.
  • Registered with the ICO for data protection.
  • EvaStore’s fleet of secure vehicles are satellite-tracked.
  • Operate O’Neil Software, the barcode management solution which allows us to track every activity of your boxes, files, records or documents.
  • Rapid physical or electronic retrieval of your required information.