{"id":16116,"date":"2022-10-03T13:13:01","date_gmt":"2022-10-03T12:13:01","guid":{"rendered":"https:\/\/documentstorage.co.uk\/?p=16116"},"modified":"2023-01-19T11:34:40","modified_gmt":"2023-01-19T11:34:40","slug":"thecostbenefitsofstoringdocumentsoffsite","status":"publish","type":"post","link":"https:\/\/documentstorage.co.uk\/thecostbenefitsofstoringdocumentsoffsite\/","title":{"rendered":"The cost benefits of storing documents offsite"},"content":{"rendered":"\n  <div id=\"page-header-1844206961\" class=\"page-header-wrapper\">\n  <div class=\"page-title dark featured-title\">\n\n        <div class=\"page-title-bg\">\n      <div class=\"title-bg fill bg-fill\"\n        data-parallax-container=\".page-title\"\n        data-parallax-background\n        data-parallax=\"-\">\n      <\/div>\n      <div class=\"title-overlay fill\"><\/div>\n    <\/div>\n    \n    <div class=\"page-title-inner container align-center text-center flex-row-col medium-flex-wrap\" >\n              <div class=\"title-wrapper flex-col\">\n          <h1 class=\"entry-title mb-0\">\n            The cost benefits of storing documents offsite          <\/h1>\n        <\/div>\n                    <div class=\"title-content flex-col\">\n        <div class=\"title-breadcrumbs pb-half pt-half\"><\/div>      <\/div>\n    <\/div>\n\n     \n<style>\n#page-header-1844206961 .page-title-inner {\n  min-height: 36px;\n}\n#page-header-1844206961 .title-bg {\n  background-image: url(https:\/\/mlytbmdwjbef.i.optimole.com\/cb:hYLS.15154\/w:auto\/h:auto\/q:mauto\/f:best\/https:\/\/documentstorage.co.uk\/wp-content\/uploads\/safe-deposit-boxes-room-inside-of-a-bank-vault-2021-08-26-16-57-05-utc-scaled.jpg);\n}\n#page-header-1844206961 .title-overlay {\n  background-color: rgb(0, 58, 101);\n}\n#page-header-1844206961 .featured-title {\n  background-color: rgb(0, 58, 101);\n}\n<\/style>\n  <\/div>\n    <\/div>\n  \n\n\t<div id=\"gap-1927673213\" class=\"gap-element clearfix\" style=\"display:block; height:auto;\">\n\t\t\n<style>\n#gap-1927673213 {\n  padding-top: 30px;\n}\n<\/style>\n\t<\/div>\n\t\n\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-16119 aligncenter\" src=\"https:\/\/mlytbmdwjbef.i.optimole.com\/cb:hYLS.15154\/w:300\/h:200\/q:mauto\/f:best\/https:\/\/documentstorage.co.uk\/wp-content\/uploads\/safe-deposit-boxes-room-inside-of-a-bank-vault-2021-08-26-16-57-05-utc.jpg\" alt=\"\" width=\"400\" height=\"266\"><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re a business that uses a lot of physical documents, records and paperwork as part of your operations, <\/span><span style=\"font-weight: 400;\">and <\/span><span style=\"font-weight: 400;\">especially if industry regulation requires that they are securely stored for several years, the logistics of this can be a real headache to manage.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Storing these documents on-site in your office premises can be problematic. Not only can having the physical space to do that be a challenge, and potentially have a significant cost, but it can also pose a security risk. For example,<\/span> <span style=\"font-weight: 400;\">if the documents that you\u2019re storing contain any personal or sensitive business information, you\u2019ll need to ensure that they can only be accessed by people with a verified reason for doing so, and in line with your data protection policies. This might mean that they need to be stored in a locked area, which means that this space can\u2019t be used for anything else.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This can have significant cost implications, if you are paying for certain office space that can\u2019t be utilised in a way that helps make your business more efficient or profitable.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One solution that many businesses find highly beneficial is to arrange for the documents to be stored offsite in a purpose-designed facility. <\/span><a href=\"https:\/\/documentstorage.co.uk\/\"><span style=\"font-weight: 400;\">EvaStore Document Management<\/span><\/a><span style=\"font-weight: 400;\">&nbsp; are specialists in holding files and documents securely for as long as is needed and have built-in measures to protect against risks like fire and flooding.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Of course, there is a cost associated with storing documents in this kind of setting, but this is usually a fraction of the costs of keeping the paperwork securely on your own premises, taking up valuable space and limiting your own operations as a result.&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Record management services that save you money<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With your documents stored offsite in the capable hands of a specialist firm, you\u2019re not paying your own staff to manage the records, keep them organised and retrieve specific files or documents when needed. This is included in the service provided when you store offsite.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You also don\u2019t need to be concerned about security and limiting access to records with your own staff when your documents are stored with the experts. They have robust security protocols to manage the risks to data privacy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re currently storing your business documents on-site and want to discuss alternatives, our team would love to discuss some options with you. <\/span><a href=\"https:\/\/documentstorage.co.uk\/contact-us\/\"><span style=\"font-weight: 400;\">Get in touch<\/span><\/a><span style=\"font-weight: 400;\"> to find out more. <\/span><\/p>\n<div class=\"text-center\"><div class=\"is-divider divider clearfix\" style=\"max-width:500px;background-color:rgb(62, 170, 228);\"><\/div><\/div>\n\n<h3 style=\"text-align: center;\">Additional Services We Offer:<\/h3>\n<ul>\n<li style=\"text-align: center;\"><a href=\"https:\/\/documentstorage.co.uk\/shredding\/\">Document Shredding<\/a><\/li>\n<li style=\"text-align: center;\"><a href=\"https:\/\/documentstorage.co.uk\/scanning\/\">Document Scanning<\/a><\/li>\n<li style=\"text-align: center;\"><a href=\"https:\/\/documentstorage.co.uk\/secure-vault-storage\/\">Vault Storage<\/a><\/li>\n<li style=\"text-align: center;\"><a href=\"https:\/\/documentstorage.co.uk\/services\/cataloguing\/\">Cataloguing<\/a><\/li>\n<\/ul>\n<div class=\"row\"  id=\"row-1921737673\">\n\n\n\t<div id=\"col-424648508\" class=\"col medium-3 small-12 large-3\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-217636041\" class=\"col medium-6 small-12 large-6\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n<a href=\"https:\/\/documentstorage.co.uk\/contact-us\/\" class=\"button primary expand\"  >\n    <span>Get In touch<\/span>\n  <\/a>\n\n\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n\t<div id=\"col-872392773\" class=\"col medium-3 small-12 large-3\"  >\n\t\t\t\t<div class=\"col-inner\"  >\n\t\t\t\n\t\t\t\n\n\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\n\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":19,"featured_media":16119,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ghostkit_customizer_options":"","ghostkit_custom_css":"","ghostkit_custom_js_head":"","ghostkit_custom_js_foot":"","ghostkit_typography":"","footnotes":""},"categories":[1],"tags":[],"yst_prominent_words":[584,3441,2221,2223,2881,2631,3157,3373,3053,2270,2272,2225,632,3357,3358],"_links":{"self":[{"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/posts\/16116"}],"collection":[{"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/comments?post=16116"}],"version-history":[{"count":7,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/posts\/16116\/revisions"}],"predecessor-version":[{"id":16131,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/posts\/16116\/revisions\/16131"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/media\/16119"}],"wp:attachment":[{"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/media?parent=16116"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/categories?post=16116"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/tags?post=16116"},{"taxonomy":"yst_prominent_words","embeddable":true,"href":"https:\/\/documentstorage.co.uk\/wp-json\/wp\/v2\/yst_prominent_words?post=16116"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}