Beyond the Scanner: Understanding the Fate of Your Documents After Scanning
In the age of digital transformation, the process of scanning documents has become a pivotal step in the journey towards efficient document management. But have you ever wondered what happens to your documents after they’ve been scanned? Professional document management companies provide a comprehensive solution that goes beyond mere scanning, offering secure and tailored options for the fate of your original documents.
Upload to Secure Folders:
Once your documents are scanned, the digitised versions are typically uploaded to secure and organised folders. These digital repositories serve as a centralised location where authorised personnel can access, manage, and retrieve documents with ease. Cloud-based storage solutions further enhance accessibility, allowing users to access their documents from anywhere with an internet connection, providing unparalleled convenience and flexibility.
Tailored to Customer Needs:
Professional document management companies understand that the fate of original documents can vary based on the unique requirements of each client. Some businesses may opt for the secure destruction of the physical originals once the digital copies are verified and uploaded. This choice is particularly appealing for those seeking to minimise storage costs, reduce physical clutter, and enhance overall efficiency.
Secure Destruction Services:
For clients choosing to part ways with their physical documents, document management companies often offer secure destruction services. This process involves the systematic and confidential destruction of the original documents, ensuring that sensitive information is permanently and irreversibly rendered unreadable. This not only mitigates security risks but also aligns with compliance requirements for the secure disposal of confidential information.
Secure Storage for Archival Purposes:
On the other hand, some businesses may prefer to retain the physical originals for archival or legal reasons. In such cases, document management companies can provide secure storage solutions designed to preserve the integrity of the documents. These storage facilities are equipped with climate control, fire prevention measures, and stringent security protocols to safeguard the physical documents for as long as needed.
Flexibility and Accessibility:
The beauty of professional document management services lies in their flexibility. Clients have the autonomy to decide the fate of their documents based on their unique business needs. Whether it’s secure digital storage, secure destruction, or secure physical storage, the options are tailored to provide the optimal solution for each client.
Compliance and Confidentiality:
Professional document management companies should prioritise compliance with industry regulations and standards for data protection. Whether documents are stored digitally or physically, stringent measures are in place to ensure the confidentiality and security of sensitive information. This commitment to compliance instils confidence in clients entrusting their documents to these services.
EvaStore has been a trusted provider of Document Management Services for over twenty years, evolving from a background in Storage and Shredding. We pride ourselves on being able to say that as an Integrated Document Management Partner we specialise in every area of your document’s life cycle, from collection through digitisation and eventual storage or destruction.