Document management: Offline to Online
There’s no doubting that digital storage of documents and other essential data is the way forward and how everything will be managed in the future. But that presents a challenge for many businesses, especially those with significant legacy paperwork currently in existence.
Turning all paperwork into a digital version not only frees up storage space in your office premises, it can also increase efficiency and improve business operations. The additional convenience and potential cost savings can be significant.
Even though the benefits are clear, the prospect of digitising your legacy documents is a daunting one for many organisations. Not only does the actual document require scanning, it is essential to ensure that the digital files created are categorised, named appropriately and stored in a manner that ensures they can be found if needed. Unfortunately, it’s all too easy to get into a mess if there is no clear plan for this when you start moving offline documents to the online world.
This is where a robust document scanning service comes into its own.
Let someone else do the hard work with document scanning
A document scanning service takes the headache of digitising documents away from the business and puts this specialised task it in the hands of experts. You might want a bulk scanning service that essentially digitises everything, from legacy paperwork to live capture of documents being used right now. Another option is Scan on Demand, which is a kind of hybrid solution. It incorporates storage of your documents in a purpose-designed facility, and as and when documents are needed, they are scanned and digitised at that point.
A professional document scanning service can not only handle the actual scanning process, but will also work closely with the business to determine the best approach beforehand, ensuring that everything is appropriately indexed, properly organised and retrievable easily when the information in the document is needed. No matter how many document you have, this kind of system is paramount to the success of the digitisation. An indexing service ensures that this plan is in place so that the transfer from offline to online can be carried out in the best possible way.
Experts in document management
Trusting a document management company with your business’s paperwork is not something to be taken lightly. These records are essential to your business and need to be stored securely, handled with care and diligently logged in every case. At EvaStore, we understand the importance of your documents and we have a proven track record of successful digitisation projects at every level of the scale. Get in touch with us to find out how we can help your business.