Document management is of great importance to many businesses and organisations. Not only are there legal requirements for keeping certain data safe and secure for a set period of time, it also needs to be possible to find specific documents easily when needed, and for documents to be securely destroyed when no longer required. All of this comes on the back of an increasing need for organisations to be greener in their operational processes, minimising any negative impact on the environment, while still being compliant with the necessary regulations.
In this article, we look at the main services that EvaStore provide, the problems they solve and their benefits to businesses and organisations of any size and type.

Document storage
Securing storing important documents and data can be a real headache for organisations with lots of paperwork involved. Many kinds of records need to be retained for several years for legal compliance, and storing an ever-growing document pile on the business premises can come with several issues, including:
•Is there adequate space for the documents to be stored long-term?
•Can the documents be stored securely, with restricted access to minimise the chances of data leaks or tampering?
•Are the documents protected from the risk of damage, such as a fire or flood on the premises?
•Can the documents remain organised and easy to navigate through when kept on-site?
Using the right dedicated document storage service resolves all of these problems and concerns instantly. At EvaStore, our secure, controlled storage environment conforms to British Standard 4971 and ensures that documents are safely stored for as long as you need them to be.

Document shredding
When documents and other paperwork are no longer needed, destroying them safely and in a way that minimises any impact on the environment is also a challenge for lots of organisations. Some of the concerns can include:
•How can we safely and securely store documents waiting to be shredded?
•Do we have the right equipment on-site to shred all of the document types that require it?
•How will the shredded documents be disposed of and will it cause damage to the environment?
•With EvaStore’s flexible document shredding solutions, these issues can all be dealt with by our experienced team in a number of different ways, depending on requirements. We offer a range of different shredding services, including on-site shredding, one-off shredding and scheduled shredding, along with paper recycling services to help ensure the process is as green as possible.

Document scanning
For businesses and organisations dealing with significant paperwork, some of it possibly legacy documents, keeping things organised and easily searchable can be a real challenge. Some of the main issues and concerns can include:
•How can documents and files be easily found when specific information is needed?
•Can time and energy be saved on staff manually searching through physical paperwork for required information?
•How can a large volume of paperwork be dealt with quickly and efficiently?
With EvaStore’s scanning services, a great solution is at hand. We offer bulk scanning for large-scale digitisation of paperwork and documents, scanning on-demand for organisations that need a hybrid solution including storage and scanning, and indexing services so that specific documents can easily be retrieved when needed after it has been scanned.
If you would like any more information on any of our document management services, the team would love to hear from you. Get in touch online or call 0800 0832 678